Privacy Policy
Your trust is our foundation. Learn how Rahul B. Kavale & Co. handles, stores, and protects your information.
Last Updated: August 13, 2026
Welcome to Rahul B. Kavale & Co.("the Firm," "we," "us," or "our"). We are committed to protecting your privacy and ensuring the security of your personal and financial information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our professional services.
By using our Website or providing your information to us, you consent to the data practices described in this Privacy Policy.
1.Information We Collect
We collect information in two primary ways: information you provide directly to us, and information collected automatically when you interact with our Website.
1.1 Information You Provide to Us
When you fill out a contact form, book a consultation, or engage our services, we may collect:
- Contact Details: Name, email address, phone number, WhatsApp number, and mailing address.
- Business Information: Company name, business structure, industry, and website.
- Financial & Tax Information (For Clients Only): PAN, Aadhaar, GSTIN, TAN, bank details, financial statements, tax returns, and other sensitive personal data or financial records necessary to perform our accounting, auditing, and advisory services.
1.2 Information Collected Automatically
When you browse our Website, we may automatically collect certain technical information to help us improve our services and user experience:
- Device and Usage Data: IP address, browser type, operating system, device identifiers, referring URLs, and pages viewed.
- Log Data: Access times, error logs, and interaction data with our Website.
2.How We Use Your Information
We use the collected information for the following purposes:
- To Provide Professional Services: To prepare tax returns, conduct audits, file statutory compliances, and provide financial advisory.
- To Communicate: To respond to your inquiries, send appointment reminders, provide updates on your engagement, and share relevant newsletters or tax alerts (with your consent).
- To Comply with Legal Obligations: To fulfill our statutory duties under the Income Tax Act, GST Act, Companies Act, and regulations mandated by the Institute of Chartered Accountants of India (ICAI).
- To Improve Our Website: To analyze Website traffic, troubleshoot technical issues, and enhance user experience.
- Security and Fraud Prevention: To protect our Firm, clients, and Website from unauthorized access, misuse, or illegal activities.
3.Sharing and Disclosure of Information
We respect your privacy and do not sell, trade, or rent your personal information to third parties. We may share your data only in the following circumstances:
- Government and Regulatory Authorities: We are legally required to share your financial and tax data with authorities such as the Income Tax Department, GST Network (GSTN), Ministry of Corporate Affairs (MCA), and other statutory bodies to file returns and compliances on your behalf.
- Service Providers: We may share data with trusted third-party vendors who assist us in operating our Website, processing payments, or providing cloud storage (e.g., secure accounting software providers). These parties are bound by strict confidentiality agreements.
- Professional Reviewers: As required by ICAI, your engagement data may be subject to peer review or quality review by authorized technical reviewers, who are also bound by strict confidentiality.
- Legal Requirements: We may disclose your information if required to do so by law, court order, or governmental regulation, or to protect the rights, property, or safety of the Firm, our clients, or the public.
4.Data Security
We implement reasonable security practices and procedures (as mandated under Section 43A of the Information Technology Act, 2000) to protect your information from unauthorized access, disclosure, alteration, or destruction.
- Encryption: Sensitive data transmitted via our Website (such as contact forms) is encrypted using SSL/TLS technology.
- Access Controls: Access to client financial data is strictly limited to authorized partners and employees of the Firm who need the information to perform their specific job duties.
- Secure Storage: Physical documents are kept in locked, secure facilities, and digital records are stored on secure, password-protected, and encrypted servers.
Note: While we strive to use commercially acceptable means to protect your data, no method of transmission over the Internet or method of electronic storage is 100% secure.
5.Data Retention
We retain your personal and financial information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law.
- Tax and Audit Records: Under Indian tax and corporate laws, we are generally required to retain financial records and working papers for a minimum of 8 years (or longer depending on ongoing assessments or litigation).
- Website Inquiries: If you submit a contact form but do not become a client, we may retain your contact details for up to 12 months for follow-up purposes, after which they will be deleted unless you request otherwise.
6.Cookies and Tracking Technologies
Our Website may use "cookies" to enhance your experience. Cookies are small text files placed on your device to help us analyze web traffic and tailor the Website to your preferences.
- You can choose to accept or decline cookies through your browser settings. Declining cookies may prevent you from taking full advantage of the Website.
- We do not use cookies to track your personal browsing habits outside of our Website.
7.Third-Party Links
Our Website may contain links to external websites, such as the Income Tax Portal, MCA Portal, or other resources. Please note that we have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites. We advise you to review the privacy policy of every site you visit.
8.Your Rights Regarding Your Data
Depending on your jurisdiction and applicable laws (including the Digital Personal Data Protection Act, 2023), you have the following rights regarding your personal data:
- Right to Access: You have the right to request a summary of the personal data we hold about you.
- Right to Correction: You may request the correction of inaccurate or misleading personal data.
- Right to Erasure: You may request the deletion of your data, subject to legal or regulatory retention requirements (e.g., we cannot delete tax records before the statutory retention period expires).
- Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time (though this may affect our ability to provide certain services).
To exercise these rights, please contact us using the details provided in Section 10.
9.Children's Privacy
Our Website and professional services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete such information.
10.Grievance Officer and Contact Information
In accordance with the Information Technology Act, 2000, and the rules made thereunder, the name and contact details of the Grievance Officer are provided below. If you have any questions, concerns, or complaints regarding this Privacy Policy or if you wish to exercise your data rights, please contact:
Grievance Officer
Rahul B. Kavale & Co.
Email: carahulbkavaleandco21@gmail.com
Phone: +91 70213 49102
Address: Office No. 302, 3rd Floor, Suwas-Subhedar Building, Opposite Lane No. 6, Beside Laxman Hotel, Prabhat Road, Pune – 411004, Maharashtra, India.
The Grievance Officer will acknowledge your complaint within 48 hours and endeavor to resolve it within 30 days of receipt.
11.Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of the Website or our services after any changes constitutes your acceptance of the revised policy.
